Hi there lovelies!
As promised, the month March will be fully dedicated to improving your skills! I decided to get started with one of the most important problems in daily life: organization and time-management. Having a hard time to organize yourself? Creative freelancers often have tons of projects going on and it’s hard to organize… there are so many things you have to keep in mind! Some months ago I realized I needed to find a way to get my sh*t together and started to experiment with different ways of making a schedule, till I found the perfect solution which I have been working with ever since!
What I love about my method is that it does not only create a clear overview of my tasks and appointments, but it also creates space for long-term project thinking AND free time.
Step 1: Pick Three Themes
The concept is quite simple: organize your daily tasks into themes and give them a color (oh yes, we are making a color coded schedule! My first pick was pink obviously). Personally I work with three themes: Model, Blogging & School. Besides, I also added a fourth ‘extra’ theme in case I might have a task/appointment which isn’t applicable to one of the other three themes – Mostly things like meeting up with friends or family dinners go over there.
Step 2: Pick a Day
Good! You’ve added your three themes to the upper bar of your schedule. Time for the next step. It’s time you start color coding your days. The theme that needs more attention gets more days, but make sure you leave two days without a color! One of those days will be your well-deserved free day, because that’s important too. The other day will be the day you keep open in case you might have to catch up with some work, or even want to work ahead. If there is one thing I learned about scheduling and organizing, is that there is always something coming up which messes up my plans. So make sure to organize at least one day open during your week where you can take care of those type of situations! To show as an example: this is what my color coded schedule looks like:
Monday and Friday are the days I use to organize everything that is connected to my modelwork. This might be planning my photoshoots on those days, contacting brands or photographers for photoshoots, but also remind me to regularly do my nails, keep up with my workouts, beauty masks and more. If you are busy you often forget to take good care of yourself!
Tuesday and Thursday are the days that I dedicate to my blogging career. Even though I do little tasks on a daily basis, these are the days that I do the main work such as writing blogs, answering important e-mails, searching for collaborations, writing my newsletters etc. In this blog category I even made an extra division to keep track on short-term and long-term projects, to ensure that I keep growing in the future!
Wednesday and Sunday are the days I keep open for unexpected changes in my schedule. The fashionworld is very unpredictable so I definitely need two of those days! As you might have noticed I didn’t give a special color to my school theme instead, that’s because I have class just one evening a week and I don’t need that much extra time to fill in a complete day.
Saturday is my free day! Before I started with this schedule I never took a day off, but this helps me to remember that sometimes it’s okay to do something fun besides working all day long.
Step 3: Fill in your Tasks
Now that you’ve got the fundamentals of the schedule set, it’s time to write down your tasks and appointments. This can be about meetings with other people and jobs, but also personal To Do tasks that you can’t forget. If you have any long term To Do’s which not necessarily fit into your weekly schedule, it would definitely be recommendable to make a special To Do list for them and write them below your schedule so you keep them in mind. Here is an example of my schedule for this week:
- Finish Final Modules Fashion Pro Blogger Course
- Make a Bloglovin Account
- Make a Like to Know It Account
- Work on Pinterest Account
- Check out Guestpost options
- Check out Quora.com
- Check out Hootsuite
- Check out Google Adsense
- Work on new E-Book Ideas
- Search for interesting photographers in Barcelona
- Set up new shoots
- Make new moodboards
Boom, there you go! You can decide to copy/paste my schedule, or even try and make your own in Microsoft Word now you got some new insights. You can decide to print out the schedule and write everything down, or to keep a digital document. Personally I prefer to keep it digital because my schedule changes every day and I’m 24/7 on my laptop anyway.
Either way, I hope I was able to help you out and get all of that chaos nicely structured. If you have any other questions or need some help with organizing with yourself: I became a Pro over the years so don’t hesitate to contact me with any question!
Lots of Love,